Members Area

Knowledge Management

Knowledge management is the collection of methods for creating, sharing, using, and managing an organization's knowledge and information.

The flow sheet to the right describes how knowledge is managed within the Complex Cancer Research Program across Focus Areas, Projects and Studies.

Tools for Knowledge Management

We use a variety of tools for knowledge management:

  • Google Drive

  • This website

  • The monthly newsletter

Complex Cancer Research Program Google Drive

We use google drive to organize all our projects. This includes an established folder organizational structure that is described below.

Google Drive Folder Organization Structure

Each project above has a Google Drive folder organized using the same structure.

The first-level folders (bolded and underlined) have the following names: 01_TeamManagement, 02.1_Study1, and 03_Dissemination. Additional first-level folders can be added for new studies within that project. They would be called 02.2_Study2 etc.

The second-level (bolded) and third-level folders (bolded and italicized) are described below. Below are bullets with examples of the types of content within each folder and how content should exist.

01_TeamManagement

01.1_TeamDocuments

  • Team Meeting Minutes- This document includes live meeting minutes and a task tracker.

  • Team Meeting Presentations

01.1.1_StakeholderInvolvement

  • Stakeholder map

  • Stakeholder involvement plan

01.2_EthicsGovernance

  • All regulatory applications and approvals

01.3_LiteratureReview

01.4_FundingApplications

01.5_Protocols

02.1_Study1

02.1.1_Input

02.1.1.1_DataCapture

  • Drafts of data capture instruments (e.g., interview guides, focus group guides, data capture sheets, etc)

02.1.1.2_Recruitment

  • Recruitment tracking sheets

  • Recruitment email templates

02.1.2_DataCollection

02.1.3_DataAnalysis

  • Codes

  • Initial results

02.1.4_Output

  • Final results

03_Dissemination

03.1_Presentations

03.1.1_OralPresentations

03.1.2_PosterPresentations

03.2_Publications

03.2.1_Manuscripts

03.2.2_Abstracts

Updating the website

  • News features include any content that would be relevant to external stakeholders and team members to engage fully with the research.

    Categories are project names and should be the same as the those listed in the drop down menu under Projects.

    Tags are resources, blog posts and news. Resources are internal outputs related to our work. News are external outputs of our work, such as publications and announcements about our work. Blog posts are our monthly blog posts.

Stakeholder Management

In our research, we aim to include all critical groups of people, called stakeholders. This helps ensure our results are valuable and helpful to everyone. Our stakeholders can contribute to research in distinct ways:

  • Involvement – where people are actively involved in research projects and research organizations.

  • Participation – where people take part in a research study.

  • Engagement – where information and knowledge about research is shared with the public.

Below is a list of the broad categories of stakeholder groups we work with.

  • This includes people who are receiving care, their families, and groups that support patients. They help researchers understand what patients really need and care about.

  • These are doctors, nurses, and other healthcare workers who take care of patients. They share their experiences and help researchers see how the findings could be used in hospitals and clinics.

  • These are companies that buy and fund healthcare services for people. These also include companies that create medicines, medical devices, or other healthcare products.

  • These are government officials or leaders who make rules about healthcare. They make sure research is useful for making decisions that affect everyone.

  • These are the researchers or scientists doing the study. They use the input from all the other groups to guide their research and make sure it answers the right questions.